Privacy Policy

Last updated: May 14, 2026

1. Introduction

VettedAppointments ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website vettedappointments.com and use our services.

We comply with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other applicable data protection laws.

2. Data Controller

VettedAppointments
Email: privacy@vettedappointments.com
Website: https://vettedappointments.com

3. Information We Collect

3.1 Information You Provide

• Contact information: name, email address, phone number, company name, job title — when you fill out our contact form or book a discovery call.
• Business information: details about your firm, search requirements, and candidate preferences — shared during discovery calls or via email.
• Payment information: processed by our third-party payment provider. We do not store credit card numbers on our servers.

3.2 Information Collected Automatically

• Essential cookies: session cookies required for the website to function (e.g., form submissions, security).
• Analytics cookies: Google Analytics 4 data — only collected after you provide explicit consent. This includes page views, session duration, browser type, and referral source.
• Server logs: IP address, browser user agent, pages visited, and timestamps — collected automatically for security and performance monitoring.

3.3 Information from Third Parties

• Cal.com: booking information when you schedule a discovery call through our scheduling platform.
• Public sources: professional information from publicly available sources (LinkedIn, company websites) for business development purposes, processed under legitimate interest.

4. How We Use Your Information

5. Cookies and Tracking Technologies

5.1 Essential Cookies

These cookies are necessary for the website to function and cannot be disabled. They include session cookies for form submissions and security tokens.

5.2 Analytics Cookies (Consent Required)

We use Google Analytics 4 to understand how visitors interact with our website. These cookies are only loaded after you explicitly accept our cookie consent banner. If you decline, no analytics cookies are set and no tracking occurs.

5.3 Managing Cookie Preferences

When you first visit our site, you will see a cookie consent banner with two options:

• Accept: Enables analytics cookies (Google Analytics) for the current browser session and future visits.
• Decline: Blocks all non-essential cookies. Any previously set non-essential cookies are deleted. Only essential cookies required for site functionality will remain.

You can change your preference at any time by clearing your browser's localStorage for this site, which will prompt the consent banner to appear again.

6. Data Sharing and Disclosure

We do not sell your personal data. We share information only with:

• Service providers: hosting providers, email services, scheduling tools (Cal.com), and analytics providers (Google, with consent only).
• Legal requirements: when required by law, court order, or governmental regulation.
• Business transfers: in connection with a merger, acquisition, or sale of assets, with appropriate notice to affected individuals.

7. International Data Transfers

Your data may be transferred to and processed in countries outside your country of residence, including India and the United States. We ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) where required by GDPR.

8. Data Retention

• Contact inquiries: retained for 2 years after last contact, then deleted.
• Client data: retained for the duration of the business relationship plus 3 years for legal compliance.
• Analytics data: retained for 26 months (Google Analytics default), then automatically deleted.
• Server logs: retained for 90 days, then automatically purged.

9. Your Rights

Under GDPR and CCPA, you have the following rights:

• Access: request a copy of the personal data we hold about you.
• Rectification: request correction of inaccurate or incomplete data.
• Erasure: request deletion of your personal data ("right to be forgotten").
• Restriction: request that we limit how we use your data.
• Portability: receive your data in a structured, machine-readable format.
• Objection: object to processing based on legitimate interest or for direct marketing.
• Withdraw consent: at any time, without affecting the lawfulness of prior processing.
• Non-discrimination (CCPA): we will not discriminate against you for exercising your privacy rights.

To exercise any of these rights, email us at privacy@vettedappointments.com. We will respond within 30 days.

10. Data Security

We implement industry-standard security measures including:

• HTTPS/TLS encryption for all data in transit
• Access controls and authentication for internal systems
• Regular security audits and vulnerability assessments
• Data minimization — we collect only what is necessary
• Staff training on data protection best practices

11. Children's Privacy

Our services are not directed to individuals under 18. We do not knowingly collect personal data from children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page with a revised "Last updated" date.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us at:

Email: privacy@vettedappointments.com
Website: https://vettedappointments.com

This privacy policy is provided for informational purposes and does not constitute legal advice. Consult a qualified attorney to ensure full compliance with applicable laws in your jurisdiction.